Handouts that stay up to date.
Reading lists, lab safety videos and open-day maps, updated by staff without a new print run, and managed by each department without stepping on the others.
The sample setup at a glance
- codes in the sample setup
- 6
- hosted pages among them
- 4
- recommended plan
- Business
- a month, or $39 a month billed yearly
- $49
Problems we fix
What goes wrong, and what Dotwick does about it
Reading lists and lab rules change every term
The handout carries a code that opens a Documents page. Replace a file once and every printed copy opens the new one.
From StarterDepartments share one account and break each other's codes
Give each department a folder and let its staff edit only that folder. Heads of department see the results as free viewers.
From BusinessParent letters have to go out in several languages
One printed code, a page for each language, and a language route that picks the page from the phone's language.
From Starter
A worked example
A term at Northwind College
A college with five departments, a library and a yearly open day. Each department prints its own handouts, and nobody wants to ask IT before changing a reading list.
Northwind College is a sample business. The codes, pages and rules are real Dotwick features.
- 01
Before term
A folder for each department
The IT lead creates a folder for each department and invites each department's editors with access to that folder only. Heads of department join as viewers, which do not use a paid seat.
- 02
Week 1
Course packs
Each lecturer puts the reading list, slides and a lab sheet on a Documents page and prints the code on the syllabus. Students see a list of files they can open or download.
- Course packs
- 03
Week 2
The lab door
The chemistry lab door carries a code to the safety briefing video, which students watch before they enter. When the briefing changes, only the video is replaced.
- Lab safety
- 04
Spring
Open day
The open-day flyer opens an Event page with the agenda and an Add to calendar button. Its RSVP button opens a registration Form, and signs on campus open directions to the car park.
- Open day
- Registration
- Campus map
- 05
Spring
A letter in four languages
The parent letter carries one code. Four language routes send each phone to the letter in its own language, and everyone else gets English.
- Parent letter
- 06
End of term
Point the codes at next term
Lecturers replace the files, or point a handout's code at the new term's pack. The printed syllabus and the lab-door sign stay as they are.
- Course packs
- Lab safety
The codes in this setup
What to watch in this setup. Lecturers watch scans per document each week, the open day watches registrations, and the head of department reads the results as a viewer.
Where the codes go
- 01Documents
Handout or syllabus
The current reading list, slides and lab sheet.
- 02Video
Lab door
The safety briefing, before anyone goes in.
- 03Event
Open-day flyer
Agenda, add to calendar and a way to register.
- 04Location
Car park and signs
Directions in the visitor's maps app.
- 05Link Page
Library
Databases, help and opening hours in one place.
- 06Multi-URL
Parent letter
One printed code, a letter in each language.
How education set it up
- 01
Give each department a folder
Folders hold each department's codes, and folder permissions keep editors in their own.
- 02
Put the files on a page
A Documents page lists up to your plan's number of files, each with a plain label.
- 03
Route by language
For letters and signs read by families, add a page for each language and a route to choose between them.
- 04
Update each term
Replace the files, or point the code at the new pack. Printed handouts never change.
Measure it
What to measure
The numbers worth looking at, and where each one lives.
- Scans per document, per week
- The Documents code's analytics
- Open-day registrations
- The form's answers and emails
- Which languages parents use
- The letter code's rule breakdown
- Which handouts are still opened
- A report for a department's folder
Print it right
Print it right
Print on the syllabus itself
A handout is read at arm's length, in a bag or on a desk. Table / flyer size is the floor.
Lab doors need a bigger code
A door sign is read from a metre or two. Choose Poster or Window / sign and print the size the editor gives.
Say what is behind it
A line beside the code like Reading list, week 3 tells students what they will open, and helps them trust it.
How big to print it
These sizes are for a typical dynamic code. The editor's Where will it go? step works out yours, and the test sheet lets you scan before the print run.
Honest notes
What to watch in education
Keep children's data out of public forms
A registration form stores whatever people type. Do not collect children's personal data in a public form, and follow your institution's data-protection rules, such as GDPR in Europe or FERPA and COPPA in the US.
A shared password is not a login
Dotwick is not a learning platform and has no student accounts. A password on a Documents page keeps out people who do not have it, but it does not identify who opened it.
Know who can edit
Only members you invite can edit codes. Students do not get an account by scanning one. Folder permissions, which restrict editors to a folder, are on Business.
Which plan
Which plan fits
Our pick
Business
$49/ monthor $39 / month billed yearly
14-day free trial
Five departments with their own editors need folder permissions, which are on Business, with 10 seats and 10 free viewers for heads of department.
Start 14-day trialCompare every planWhat each plan covers here
- Free$0 / month
Static codes only, unlimited: a campus map or a WiFi code. No hosted pages and no changes after printing.
- Starter$7 / month
One teacher or a small department: 20 dynamic codes and Documents pages of up to 10 files.
- Pro$15 / month
A department team: 3 seats, 10 free viewers and Documents pages of up to 20 files.
- Business$49 / month
This college: folder permissions for each department, 10 seats, 10 free viewers and Documents pages of up to 50 files.
- Enterprise
SAML single sign-on and SCIM provisioning, and a signed agreement for procurement.
QR code templates for this industry
Scan-tested designs for the places it gets printed, ready to restyle in the editor.
Questions about education
Can each department manage its own codes?
Yes. Give each department a folder and use folder permissions so its editors work only in that folder. Folder permissions are on Business.
Can heads of department see results without a paid seat?
Yes. Viewers are free on paid plans: up to 10 on Starter, Pro and Business. They see the codes and analytics but cannot edit.
Can students edit codes?
No. Only members you invite can edit, and they use a seat. Scanning a code never creates an account.
Can we sign in with our identity provider?
Yes, on Enterprise: SAML single sign-on and SCIM provisioning. Talk to us about it.
Can the same code open next term's materials?
Yes. Change what it opens or replace the files. The printed handout or door sign stays.
What about students' personal data?
Scans are counted without storing IP addresses. Do not collect children's personal data in a public form, and follow your institution's data-protection rules.
Print it once. Change it whenever you like.
Static codes are free forever. Dynamic codes start with a free trial, and a printed dynamic code keeps working: we never swap it for an ad.
Start freeYour printed code keeps working. No ads, no swaps.